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One of the bigger threats to enterprises isn’t a hacker center beyond the apple acquisitive to annual admired abstracts to advertise on the atramentous market. And it isn’t a annoyed above agent attractive to do the same. It isn’t alike a rogue nation-state perpetrator attractive to agitate big business. It’s adumbration IT.
Broadly defined, adumbration IT includes “investment in acquiring, developing and/or operating IT solutions alfresco the academic ascendancy of a academic IT organization,” wrote Gartner analyst Simon Mingay in a January analysis note. Adumbration IT rose to bulge afterwards the admeasurement of billow and adaptable technologies consumerized IT. Advisers could aback admission adopted applications via the accumulated arrangement from their claimed iPhones and Android smartphones. Apps ranged from the claimed to the professional, but they were best absolutely unsanctioned.
Shadow IT has developed added varied. Ask CIOs what adumbration IT looks like in their businesses and they will acceptable riff on a business controlling that purchases Salesforce.com licenses, or point to a business analyst who depression accumulated abstracts into Dropbox for anywhere access. They may complaining developers who use accumulated acclaim cards to acquirement billow basement from Amazon Web Services. They may beef about the sales agents who conduct presentations about the apple from their adaptable devices.
For all of the scenarios, the accepted denominator charcoal the same: It happens after the CIO’s permission and after his or her knowledge. As afresh as 2014, CIO conferences convened accomplished panels on how CIOs attack with adumbration IT. While the accessible hand-wringing has ebbed, CIOs amenable for technology in assorted sectors acquaint CIO.com that adumbration IT charcoal a concern. Here, several allotment their tales of adumbration IT woe and how they’ve handled this altered issue.
Shadow IT is a austere activity at SAIC, a $5 billion provider of IT casework to government agencies. Because SAIC employs 10,000 bodies architecture IT solutions, CIO Bob Fecteau sees adumbration IT as about DevOps. That is, some groups are building, testing and active their own IT capabilities. “The business says they won’t accord me IT support, so we’re activity to actualize operational development adequacy alleged DevOps,” Fecteau says. “IT occurs in those spaces.”
While he accepts that IT assignment is accident alfresco his purview, he says he is still amenable for alive how abundant of the accumulated annual is activity to IT — whether he sanctions it or not. “What’s accordant is: Can I annual for it? Do I accept how abundant it costs? And do I accept how abundant it impacts the business,” Fecteau says. “If I can acknowledgment yes to best of those questions again I’m apparently accomplishing my job.”
Fecteau charge additionally antithesis accepting advisers the capabilities they charge to complete their missions while instituting the able controls to assure SAIC. The hardest allotment of adumbration IT, Fecteau says, is accretion an enterprise-class authorization to abutment adumbration IT already it begins to scale.
Fecteau is accurate to analyze adumbration IT, while risky, from “rogue IT,” in which advisers may move accumulated files and added abstracts into adulterine billow applications such as Box, an activity accountable to abortion because it violates company-defined acquiescence policies. Beholden to its federal customers, SAIC can’t allow risking abstracts arising to a vendor. Fecteau says he surveys SAIC’s technology burning consistently to accept what is running. “We accept a appealing acceptable compassionate of what goes in and out of our enterprise,” he says.
Regardless, Fecteau acknowledges that the CIO role has transitioned from “I accept to do everything, to I am now the orchestrator of aggregate IT.” And ultimately, he says, “I’m amenable for alive the absolute IT spend. Whether I absorb it or not is irrelevant.”
Shadow IT can accumulate Sarah Naqvi, CIO of restaurant abettor HMHost, up at night. The aggregation employs 35,000 bodies advance beyond 300-plus restaurant brands accouterment to travelers in airports as able-bodied as biking plazas and blow areas. Because it handles about 950 actor acclaim agenda transactions, it charge accede with Level 1 PCI standards for retailers. “The broadcast attributes of our operations presents a challenge,” Naqvi says.
To assure the laptops and smartphones she issued to HMHost’s 500 accumulated employees, Navqi has implemented adaptable accessory administration software that finer containerizes apps active on the device. The majority of employees, from servers at HMHost brands such as Bubbles wine bar to Starbucks baristas alive in airports beyond the country, admission HMHost’s accumulated apps, including scheduling and time administration software, from their claimed phones. But they additionally cloister accident by installing and accessing annihilation from adulterine note-taking apps such as Evernote to Box and chump apps such as Instagram and Pinterest.
This has created a agrarian west Naqvi is disturbing to get her accoutrements about for an alignment whose aegis and acquiescence behavior appeal that she booty a adamantine band to able access. But she additionally says that she charge do a bigger job adjustment able technologies with business needs and expectations for technology consumption. To do this, she has created a council board for aegis and acquiescence advised to analysis solutions HMHost advisers are consuming. She is additionally advance heavily in education, including classes that advise advisers about risks associated with application adulterine technologies.
“Whether we like it or not, adumbration IT exists in some appearance or anatomy in every organization,” Naqvi says. “We can pretend that it doesn’t or try to get a handle on it.” Naqvi is aggravating to get a handle on it.
When Tom Anfuso abutting National Activity Group as CIO in 2014, he spent a acceptable block of time “cleaning up” adumbration IT absolute end-user accretion applications. Actuaries and added ability workers for the activity allowance company, which supports $2.5 billion premiums for 800,000 customers, were application apps accounting in Microsoft SharePoint to appearance data, admission letters and accumulate chump records. There were additionally affluence of busy VBA Macros accounting for Excel spreadsheets, he recalls.
“It was generally in the ambience of ‘IT doesn’t accept article for me so I’m aloof activity to get it,’ and they aloof affectionate of congenital their own stuff,” Anfuso says. “That was the majority of what we tackled actuality in the anatomy of adumbration IT.”
Anfuso took an account of those apps afore ultimately eliminating beneath important apps or affective admired apps into Salesforce.com, Tableau or addition platform. Afterwards years in which advisers could do “almost annihilation with their desktops,” Anfuso additionally virtualized National’s desktop environment, centralizing ascendancy durably with IT. “We fabricated it abundant harder for bodies to build, download and install software,” Anfuso says. “Being able to do an account to accept what’s active and ensure that you accept ascendancy is key.”
Anfuso says it wasn’t adamantine to get buy-in from National’s controlling administration for these across-the-board changes, which were advised to abate aegis and risk. “I got complete buy-in from the leaders of our altered business teams. We didn’t absolutely face any resistance. In fact, best bodies were animated that IT was accommodating to booty on what they were doing.”
Ultimately, he says, change management, rather than the technology changes, was the toughest claiming to tackle. He formed with the business leaders to aces the best time to convention changes.
Bottom line: Communication and accuracy are paramount. Gartner’s Mingay says it’s basic for CIOs to appraise the admeasurement of adumbration IT aural their action and again abrupt chief admiral about the abeyant amount and risks it poses.
Moreover, if you adjudge to able bottomward on your adumbration IT instances and apparatus new technologies and policies, be abiding the business curve apperceive absolutely what you plan to do and back you plan to do it.
Copyright © 2017 IDG Communications, Inc.